Construction Invoicing Software For Mac
AvidXchange is the industry leader in automating invoice and payment processes for mid-market businesses. Founded in the year 2000, AvidXchange processed 9.5 million payments last year across its network of more than 500,000 suppliers, transforming the way 5,500 customers in. Our free contractor invoice templates are simple and intuitive to use. Once downloaded, you can easily customize them to fit your needs. Different projects might call for slightly different invoice formatting—that’s why we made our contractor invoice template so flexible. Online invoicing software built for contractors and construction firms Get your invoice out the door before the paint is dry. Deliver on time through accurate project billing, estimating, and invoicing with Zoho Invoice. Try Zoho Invoice for free. A robust construction accounting software that powers job success through construction-focused flexibility. Schedule Demo Watch Video Demo. Moving Construction Forward. We have partnered with CPAs, contractors and industry experts to offer practical advice and resources in this on-demand webinar series. The Deltek + ComputerEase. Invoice software for Mac. ZipBooks is the best invoice software for Mac. It’s clean, quick, and gets the job done. With an intuitive interface and anywhere-accessibility, you’re set for all your invoicing needs. True Fact: ZipBooks users spend 15% less time on mundane bookkeeping tasks. How To Make An Invoice In Apple Pages. An invoice sometimes referred to as a sales invoice, is a document published by a company to specify a transaction and request payment for a supplied product or service.An invoice document is a significant component of any company. They assist you in getting paid timely, maintain a record of your accounts, and enable you to create long-term, solid. Apr 20, 2020 An invoice is a document a contractor, sub, or supplier sends to their customer when payment is owed for work performed. Invoices establish a payment obligation, thereby creating an account receivable. Essentially, it’s a written record of the purchase agreement. Invoicing is what keeps the cash flowing. A typical construction invoice will.
Are you a construction business owner? You probably create at least a couple estimates every day for potential customers. What happens when that potential customer decides they’d like you to go ahead and build their dream home? Well, you celebrate. Then, it’s time to get to work and create an estimate. Read below to master the art of creating an estimate.
Creating Estimates in QuickBooks
Giving proper estimates is critical to your firm’s success; however, creating those estimates is sometimes tricky. If you bid too high, clients go elsewhere. On the flipside, if you bid too low, you can appear unprofessional – but you can also lose big money if someone bites.
When you prepare an estimate, you’re estimating the data surrounding that particular job. Also known as the job cost analysis, one of the critical aspects is comparing your estimated costs for labor, materials, etc. to your actual expenses. By comparing these, over time you begin to see where your estimates are too high and where they’re too low, thereby improving future estimates – for you and your potential clients.
There’re a few different ways you can create estimates – manually on paper, in a spreadsheet program, or automatically using QuickBooks.
Creating an estimate using QuickBooks has several advantages over manual methods, such as:
Time efficiency – Using QuickBooks, you can avoid double- and even triple-entry concerning your estimate data. And once you commence work, you can convert your estimate into an invoice with just a few clicks. An added benefit is that all this information is at your fingertips when it comes time to run a job cost report.
Accuracy – Your estimate and invoice calculations are done for you. You can also use the item list to make sure no items used in the job are overlooked. If roofing shingles don’t get added to the estimate or invoice, you might have a hard time explaining to your new customer why their price suddenly jumped later on.
Professionalism – Your company is professional – anything that leaves your office, especially your estimates and invoices, should look professional. With QuickBooks, you can create your documents using hundreds of included templates and customize them to your liking.
To create an estimate, enter items in your item list, enter the estimated amount. If you’re new to the world of construction, QuickBooks has some tips to help you create an estimate:
- Try to make several different estimates for each job to see how your numbers change when manipulating data points.
- Save estimates for future use on other projects.
- Streamline the estimate process by saving jobs. If you perform the same types of tasks rather frequently, you can take advantage of the Memorize Estimate feature.
- Use your estimate to make an invoice efficiently. For each estimate you create, you can automatically convert it into an invoice should the potential customer become your client.
How to Enter an Estimate in QuickBooks
As a contractor, you might already have a software program you use for your estimates. You can always stay with that program if you’re comfortable – but if you want the added benefits of estimates, invoicing, and job cost reports, as well as several other tasks, you have to enter your estimate figures into QuickBooks.
Why do you ask? Because your estimates are the figures from which all other figures come. In other words, every job you begin starts with an estimate.
Your workflow numbers depend on your estimate figures, for aspects such as accounting, time tracking for payroll and job costs. If you want to be able to run these reports, you must enter your figures in the QuickBooks system – and it takes no more input than what you’re already inputting in your current system.
And, in just a few clicks of your mouse, those estimate figures can become invoices. If you plan on progress invoicing, this feature is especially invaluable. This feature lets you send out invoices according to a schedule you set, and everything that’s already been paid or is still outstanding is kept track of within QuickBooks. When you’re ready to run those reports mentioned above, you don’t have to re-enter any of this data – it’s all already there.
What is Progress Invoicing and How Do You Use It?
Before you begin work on a new project, you convert the client’s estimate into an invoice. Then you can start progress invoicing – invoices that are sent at each stage of progress as identified in your contract with your client. For instance, if the agreement is for half down and the other half upon completion, then you convert the estimate into an invoice showing the total, but detailing that the 50% payment is all that’s currently due.
If the project is broad in scope and involves a lot of materials, you can break it into 20% incremental payments – 20% is due before any work commences, followed by three invoices of 20% each, finally followed by a final invoice that details all previous payments and line items and the final 20% due. The first payment is due before work commences, then, depending on the length of the project, each subsequent invoice can be sent 45 days after the one before it, each given 30 days from the date of receipt for payment. The final invoice isn’t sent until the work is completed. This is known as progress invoicing – you send invoices as progress goals are met. The above example is just one way you can progressively invoice your clients. With progress invoicing, you can use the estimate you created in QuickBooks and subsequently create several invoices as the project progresses.
If your projects are short and sweet, a simple one-off invoice can suffice. For your projects that have longer timelines or more than one phase, progress invoicing allows you to maintain your cash flow through the duration, and having a good cloud payroll software such as QuickBooks helps you keep your employees paid. Any overhead costs you have in the interim are covered, while you continue working.
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What are the Benefits of Progress Invoicing?
Progress invoicing has a lot of benefits your construction firm can feel immediately, such as:
- Reliable cash flow
- Team incentive
- Lower risk – for you and your (potential) clients
By billing consistently, your bank account has a steady stream of income. This practice helps if supplies are needed, payroll is due, or you need more hands on a project.
As you and your team know, it’s nice to see those round figures on payday. Never missing payroll is a great morale booster. Not to mention, your team is paid on an hourly basis, whereas you, as the owner, make the same amount regardless. If your team is motivated to complete a job in less time than you projected, that’s more money in your company account. On the other hand, if the project is taking more time to complete than you originally projected, that can eat up any profit you might have seen on a job. This is a hard lesson, but it can teach you and your team how to manage time. Did you know that QuickBooks can also track time spent on each job? This is a handy tool, especially for your job costing reports.
Progress invoicing is good for your customers, too. It poses less risk than if they’d had to pay even half up-front. Also, by using this method of invoicing, your customers know their project continues as long as they make their invoice payment on time, and smaller payments are much easier to handle.
Sending Progress Invoices with QuickBooks
You and your clients should agree to the number of payments, or percentage of total cost per invoice, before commencing the project. It’s essential that each of your progress invoices detail the originally agreed-upon project amount, and that each subsequent invoices highlights payments already received. If the contract for the project has changed at all since its inception, you should note it on the following invoice. It helps keep the relationship between you and your clients a smooth one.
How Do You Turn On Progress Invoicing in QuickBooks?
Depending on the type of QuickBooks account you have, progress invoicing may already be turned on. If it’s not, follow these steps, keeping in mind at this point that you may already have performed some of them:
- On your QuickBooks toolbar, click the Plus sign (+).
- Click Estimate.
- Enter the necessary information.
- Click Save.
- Click Create Invoice.
- Decide how much of the total amount you’re invoicing for. You can choose to invoice 100%, a specific percentage per line item, or a custom amount per line item.
- Click Create Invoice.
- After you receive payment on the invoice, open that invoice and select the Received Payment button.
- Enter the payment information.
- On the left-hand menu, click Sales, then click Progress Invoicing.
- When that section opens, click the pencil icon.
- Click the box for multiple invoices from a single estimate.
- Click Save.
- Click Done.
It’s important to note that all amounts remaining on the invoice do not include tax, any discounts you may apply, or any shipping or freight charges. The numbers remaining on each line are the total less any amounts that have already been invoiced. Items like taxes and other fees can be added to your invoice if you choose.
Ready to give it a spin? QuickBooks Online helps you create and send smart invoices that help you get paid two times faster. Join today.
ZipBooks is the best invoice software for Mac. It’s clean, quick, and gets the job done. With an intuitive interface and anywhere-accessibility, you’re set for all your invoicing needs.
Get startedTrue Fact: ZipBooks users spend 15% less time on mundane bookkeeping tasks.
Get organized to get paid
When you get your invoicing process organized and online, you’ll make more money. Speeding up the invoicing process means speeding up the payment process. And speeding up the payment process decreases the uncertainty of pending payment. If you’re already using an accounting software for Mac, consider switching to ZipBooks to clean up the whole process. This free Zoho alternative is the simplest, most straightforward process around. Some of ZipBooks' best features include simple time tracking, project tracking, estimate and invoice templates, and the ability to include all these billing details in an invoice. After spending a few minutes on ZipBooks, you might actually begin to like invoicing.
Get startedSending online invoices with ZipBooks accelerates payment by 17.5 days on average.
Send invoices from your phone
It’s important to have anywhere-access to your data and invoice software for Mac. With ZipBooks, you can sign in from your phone and bill a client—even while you’re still meeting with them. After you’ve finished a project, consider opening a ZipBooks invoicing template or project and filling out the information. You don’t need to send it yet, but you can begin to keep track of the information you’ll need and view your invoice on our PDF invoice template. Save yourself the headache, and let ZipBooks keep track of the details as you go.
Get started“It's accrual world. ZipBooks makes it sweeter.” - A Real Customer
Simple design, simple templates
Our templates might look similar to a QuickBooks invoice template. They look professional and it’s easy to understand all of the billing details. When your client opens a ZipBooks invoice from their inbox, they’ll see what project you billed them for, who worked on it, what rates different team members worked at, and any notes you included as you were tracking the progress of the project. This will eliminate payment discrepancies and any confusion your client would experience reading through a complicated template. Our design will get you excited about invoicing. You’ll enjoy ZipBooks as you use it to get paid.
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ZipBooks lets you create and send beautiful invoices. Automate everything with recurring auto-bills while ZipBooks seamlessly integrates your billing into your books.
Manage your business on the go. Send invoices, mark payments, store receipts, and categorize expenses with native mobile applications.
Simplify your work by collaborating with employees, contractors, accountants, or other team members. Manage team permissions on reports, invoicing and billing, time tracking, or other parts of ZipBooks.
Organize your work into projects and tasks, and track your time right in ZipBooks. Once you’re ready to bill, pull that time into an invoice with a single click.
Tag any transaction in ZipBooks with a customer, vendor, project, location, or other custom tag — and generate an income statement and other reports based on one or more of your tags.
You can get to your data anywhere. Whether this is your first move to the cloud, or you're transferring from another software, welcome to a much easier way of invoicing.
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Free Invoicing Software For Mac
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